Attendees: Ruth Milner, Jim Shepherd, Delilah Walsh, Don Weinkauf, Pete Whiteis, Karin Williams, Russell Wrenn

Absent: Tracey Hamilton, Cecilia McCord

1. Old Business
   • Burying overhead electric lines: Delilah reported that the Socorro Electric Co-op will come to CVCS on Thursday 9/13 to look over what needs to be done. CVCS will need to arrange and pay for the trenching but the co-op will do the rest.
   • Gas line: No update
   • Soil compaction test: No update
   • Revising the motion to endorse building materials and funding methods for new CVCS buildings: tabled until at least the next meeting
   • Public Schools Capital Outlay Council (PSCOC) meeting: Karin reported that Sharon Ball, an attorney who works with the Legislative Council Service (LCS) in Santa Fe, wants to visit the school and talk to us about our plans on Wednesday 9/12 at about 2pm. The hope is that she will be able to give us some useful information about how to proceed with obtaining at least partial legislative funding for E Pod, and get us onto the PSCOC meeting agenda in November (?). Any committee members who can come are welcome. (N.B. this is an early-release day)
   • Review EDI contract for investigation & design of "green" modular classroom pods:
     Kent Beierle from EDI attended this part of the meeting. The Governing Council approved entering into this contract at their special meeting on August 29. Kent sent a draft to Jim Shepherd last Friday, who forwarded it to committee members for review. There were a few questions and suggestions for several revisions. There were also a few typos, most notably in the maximum estimated cost, that will need to be corrected.
     The main concerns were related to clarifying areas of responsibility (EDI vs CVCS on-site project manager) and early termination consequences. Kent commented that the fairly severe early-termination clauses which are standard in architectural contracts do not apply to hourly contracts like this one. Committee members asked that the project description be expanded to specify that the design phase is contingent on a favorable assessment, and to include the Governing Council's conditions that the assessment phase be completed by either September 30 or $10,000 of services provided to CVCS, whichever comes first.
     The timeline was also discussed. This is fairly tight as construction must begin by January to get the buildings on site in July. Kent felt that getting the assessment done by Sept 30 via contact with builders was entirely feasible. We also noted that we will have to have PSFA approval of the final construction drawings, which can take 30 days, so we will need to get them involved before we reach that stage to reduce the chance of surprises. Kent has contacts he can get in touch with to help with this process.
   • Final decisions on E Pod renderings by EDI:
     Kent was also present for this discussion. We agreed to have three renderings done: two large ones showing the elevated view from the southwest and the interior view looking out from the lobby, and a simpler, line drawing, showing the eastern view of the front of E Pod with M Mountain in the background, possibly for use as letterheads. The probable cost is about $3000 total. A few changes will be needed compared to the computer version: include more children and some bikes in a bike rack; avoid clothing that looks obviously non-dress-code; and flesh out the surrounding landscaping and neighborhood a bit (no great detail needed here). There was also considerable discussion on what the building itself should look like, with general agreement from committee members that a softer surface finish is needed, and that the structure should not be so eye-catching that it ends up being a distraction from the goals we are trying to communicate to legislators and potential donors.
   
   
2. New Business
   • PSFA Waivers for new buildings: No time to discuss
   • RFP for Project Coordinator: No time to discuss

SUMMARY OF ACTION ITEMS:

• Meeting with Sharon Ball on Wednesday (Karin Williams)
• Ask about capital outlay plans for District (Karin Williams)
• Submit names of voting FC members to GC at Sept 12 meeting (Jim Shepherd)
• Speak with city regarding gas line routing (Don Weinkauf)
• Get a proposal for soil compaction test (Russell Wrenn)
• Submit requested contract revisions to EDI and review final draft (Jim Shepherd)
• Develop amended version of Russell's Motion #4 from August 27 meeting (Ruth, Russell)