Cottonwood Valley Charter School

Governing Council Meeting

May 8, 2002

 

I.          Call meeting to order                                                       5 minutes                  Mary

II.         Pledge of Allegiance                                                        5 minutes                  All

III.       Ascertain quorum                                                            5 minutes                  Mary

Dolores Griego, Mary Dwyer, Frances Deters, Barbara Oates, Keith Elder, Jeanne Gacanich

IV.       Reading and Approval of Agenda                             10 minutes               Mary

            Approved-all ayes

V.        Approve Minutes of past meetings                             15 minutes               Jill

            Approved-All ayes

VI.       Department Reports

A.  Student Council Report                                            10 minutes               Student Rep.

            No representative

B.  Business Managers Report                             30 minutes               Mary C.

1.      April Report

Mary reported need copies of BAR’S from Janice and Anton before we put money in the bank.  Effective date of BAR-will get checks May 10th.  Mary will talk with Beverly.  We have $25,000 for second part of grant.  Mary asked how cash carries over from grants that aren’t completely used. 

2.      Approval of BAR’s

Motion to approve BAR’S—all ayes                        

C.  Administrators Report                                                30 minutes               Dolores

1.       Enrollment and Recruitment

Enrollment 110.  Need to think of ideas to recruit for first grade.

2.       Update on School Issues

Annabelle says there are early release days on the 15th and 23rd.  No buses after noon on the 23rd.  Dolores confirmed this with Herrera and will contact the state.  Dolores will get it in writing and send to Michael Davis.  Dolores handed out the 2002-2003 school calendar.  Ruth LaBlanc will be at school to evaluate us on May 15th.  Mrs. Richardson will be her on the 15th also for 30 minutes.  Some parents and members of the board will meet with her.  Lisa Norris’ mom is a Flamenco dancer and will present to the students on May 23rd.  Barbara took kindergartners to the spelling bee.

3.       Other Items

Jan Thomas and Cissy McCord reported on the landscaping committee.  Permaculture integrates people and landscape.  Outdoor classroom.  Plants by arroyo to attract wildlife.  Talked with soil and water conservation people.  First draft of plan is ready.  Will submit grant proposal next month.  Stage 1 development will be a windbreak, ground cover, and a few trees.  The Bosque is interested in helping with the habitat garden.  Jan and Cissy are working on a shade structure plan and are getting estimates.  They will check with the State Building Inspector about permit.

VII.      Correspondence and Announcements                                 Open

            Mary was elected to the New Mexico Coalition of Charter Schools.

VIII.     Old Business

A.  Committee Updates

1.      Facilities                                                              20 minutes         Jeannie/Mary

Need to order new building ASAP.  Mary Cox is ordering the same building.

2.      Fundraising: 4th of July                                                10 minutes         Mary

Do we want to have a booth at Macey?

3.      Gifted                                                                  15 minutes               Cheryl

Next meeting May 21.  Will present proposal for accelerated learning program that will meet a few hours each week.  All gifted children plus students recommended by teachers.  Need staffing—a permanent sub or an aide to assist teacher.

4.      Election                                                               15 minutes               Cheryl

Three positions available.  Only two applicants responded: Keith and Francie.  Each will hold a two year position.  Barbara has a one year term as teacher.  We need one more parent and one more community member.  By-laws can be changed whenever.  We need to send a copy to State.  Mary will bring revision to by-law to next week’s special meeting.          

5.      Technology                                                        15 minutes               Francie

Internet is almost ready—just need to put the cards in the PC’s.  We need to send out forms to parents before the students can go online.  Teachers will have to use log to trace inappropriate sites.

IX.        New Business

            A.  Outdoor Explorer Club                                                           20 minutes               Cheryl

Went on camping trip.  Next year maybe a buddy system.  Buster Marshall and       Dońa Nowicki will run the program after school.  $493.96 was raised at the yard sale.  An account was opened at Bank of America.  Mary Cox and one Governing Council member—Francie—will be signers on account.  The Treasurer can be the third signer.

            B.  Play Ground                                                                   15 minutes               Mary

Mary has picked out swings and a slide unit.  Paid for from federal money.  Cost:              $18,207.  Includes a supervisor coming to instruct on installation.

            C.  Survey Results                                                               30 minutes               Mary

               

            D.  Charter School Conference                                     15 minutes

Azza Ezzat, Cheryl Passalaqua, Frances Deters, Dolores Griego, Mary Dwyer, and     Mary Cox attended.  Next year CVCS should present?

X.         Public Forum

                        Cheryl announced this is her last meeting.  CVCS needs to get a spokesperson.

XI.        Scheduling next meeting

                        June 12, 2002 at the library.  Special meeting will be May 16th at the school.

XII.             Executive Session  

XIII.           Adjourn